UNIVERSITAS FIDELISSIMA KFT.

Dormitory

General contents of a Stipendium Hungaricum long-term accomodation contract

  1. The Student-Hostel guarantees one dormitory place by Standing Orders of University of Sopron’s Fekete Zoltán Student-Hostel and Machatsek Gyula Student-Hostel (henceforth: Standing Orders), for the following period and for a predefined accommodation fee.
    • Exact period of the reservation: one year
    • Occupied space:
      • Building: VUK (9400 Baross u. 4-6.)
      • Room No.:
    • Accommodation fee: 40.000 HUF/month (paid directly by the university)

 

  1. The Student-Hostel guarantees:
    • basic and other claimed services defined by the Act on Higher Education and the connected governmental order 87/2015 k.v., 5 §,
    • a cleaned dormitory room at the time of moving in; regularly cleaned common rooms and public places during school year; periodically cleaned dormitory rooms at RK, ÚK and VUK buildings (RK and ÚK once a week, VUK twice a week),
    • bed-clothes at the time of moving in, for temporary time, for predefined fee (except of VUK), and the change of bed–clothes in every two weeks,
    • receiving phone messages, mails and other postal matters,
    • the daily removal of the garbage from dormitory rooms,
    • security cameras on public places and the interference of unauthorized persons’ entry,
    • marking the Renter’s name on the door of the room.

 

  1. The Renter stands for:
    • keeping the Standing Orders and Policy,
    • signing the room inventory on the day of moving in,
    • paying one-month deposit on the day of moving in,
    • keeping the room clean and bearing the full financial responsibility of its condition, equipment, and items listed on the room inventory,
    • reporting immediately any failure or damage to the caretaker of building. If not, 10% more over the caused damage must be paid.

 

  1. If the dormitory accommodation ceases for any reason (e.g. disciplinary matters, withdrawal of scholarship holder status, etc.), the Renter must check out of the dormitory according to the process of moving out (see Article 20.) and leave the building within 3 days.
  2. The storage of garbage in unpermitted way (e.g. garbage bag left on the corridor) carries a fine of 3.000 HUF.
  3. Covering smoke alarms is FORBIDDEN! The proper operation of signaling devices are regularly checked. In the event of an irregularity, a fine of 20.000 HUF shall be paid. In case of disruption of the fire alarm equipment, the relevant Government Decree requires the imposition of fine of 200.000 – 2.000.000 HUF based on the disaster management inspection. This fine must be paid by the Renters of the apartment concerned, as roommates have collective responsibility for the general condition of their room.
  4. Breaking the Act on the protection of non-smokers carries a fine of 5.000 HUF per occasion on the spot.
  5. Any caused damage to the equipment of Student-Hostel shall be compensated by Renter.
  6. Roommates have collective responsibility for the general condition of their room until the day of moving out.
  7. In special cases (e.g. a conference), room will be given over for hostel guests (max. twice in a semester) without disturbing studies and preparing for exams. For those days the Renter will be compensated in the ratio of accommodation fee by the Student-Hostel. The Renter should be informed 15 day prior to the moving out.
  8. The Student-Hostel can change the Renter’s dormitory place to another in cases for example:
  • places remained free after the moving-in period
  • places become vacant during the academic year
  • during the period of VOLT Festival
  • during the summer period (July, August)
  • any other justified cases (Rector’s Decree, governmental decree).
  1. Payment for basic and additional services shall be paid at the reception of the Student-Hostel (cash or card) or by transferring the money to the given bank account.
  2. The Renter can change dormitory place to another depending on capacity after approval of the management of the Student-Hostel.
  3. Disciplinary process can be launched by the coordinator of Student-Hostel against the Renter, if rules of Standing Orders, Policy or anything laid in this contract are breaked seriously or repeatedly by the Renter (e.g. causing damage to the Student-Hostel or roommates deliberately, having guests overnight without permission, redoing something in room without permission, handing over the entry card for third person). Disciplinary process will be conducted according to the rules of the Student-Hostel’s and the University of Sopron’s Disciplinary Regulation.
  4. Enforcing the rules of Policy are under the control of the institutional coordinator, the caretaker of building, the security guard, the receptionist and the members of the Dormitory Council.
  5. This contract was created with a duration of a 12-month period (1 September – 31 August) which can be divided into 3 parts:
  • part: 5 months for the autumn semester (1 September – 31 January)
  • part: 5 months for the spring semester (1 February – 30 June)
  • part: 2 months for the summer period (1 July – 31 August)

The Renter can terminate the contract according to the following rules:

  • In the autumn semester, the request for terminating the contract shall be submitted until 15 December and will take effect on 31 January.
  • In the spring semester, the request for terminating the contract shall be submitted until 15 May and will take effect on 30 June.

All 3 parts of the 12-month period that have been started by living in the dormitory count as a whole. For instance, the Renter living in the dormitory during the spring semester submits the request for terminating the contract until 15 May, cannot have the accommodation allowance for June, only for the next part of the 12-month period (In this case, s/he can receive the accommodation allowance for July and August.)

 

  1. Process of moving out of the dormitory:
  • The Renter must hand the key and the entry card over to the receptionist and sign the document of moving out.
  • The caretaker of the building will check whether the room is in the same condition as before the moving in (clean and undamaged room without any personal belongings in it). If not, the cleaning fee or the amount corresponding to the damage caused will be deducted from the deposit.
  1. In any further case or question not laid in this contract see directives of Organizational and Operational Regulations of University of Sopron, year 2011. CCIV. Act on Higher Education, and Civil Code.
  2. The unawareness of these rules and directions does not exempt anybody from their observance.

After reading and interpreting it, the signatories signed this contract as accordant to their will.

 

 

General contents of an Erasmus long-term accomodation contract

  • The Student-Hostel guarantees one dormitory room by standing orders of University of West-Sopron’s Fekete Zoltán Student-Hostel (9400 Sopron, Ady Endre út 5.) and Machatsek Gyula Student-Hostel (9400 Sopron, Baross u. 4-6.) (henceforth: Standing Orders), for limited period for defined accommodation fee: 650 € / semester (5 months).
  1. The Student-Hostel guarantees:
  • Basic services and other claimed services defined by the Act on Higher Education and the connected governmental order 87/2015 k.v., 5 §,
  • cleaned dormitory room at moving in, regularly cleaned common rooms and public places during school year, periodically cleaned dormitory rooms at VUK twice a week.
  • At the time of moving in, the Student-Hostel can offer bed-clothes for temporary time for predefined fee, and change of bed–clothes in every two weeks.
  • Daily removing of garbage from dormitory rooms.
  • Interfere the entry of unauthorized persons, security cameras on public places.

 

  1. The Renter stand for:
  • Signing of room inventory the day of moving in.
  • Keeping the Standing Orders &
  • Sending an ID photo for Student-Hostel’s electronic entry system to the given e-mail address and deadline (but latest until the day of moving in).
  • Keeping the room clean, also accepts full financial responsibility for its condition and equipment, and items listed in room inventory.
  • Any failure or damage shall be reported immediately to the caretaker of the building. If not, at least 10% the caused damage has to be paid.
  • If dormitory accommodation ceased for any reason (disciplinary matter, breaking of student term, etc.) the Renter has to check out and leave the building within 3 days – after room inventory accounted and signed from both sides.
  • Storing the garbage in a not allowed way (for example garbage bag left on corridor) means 3000 Ft penalty.
  • It is forbidden to cover the smoke detectors! Dormitory Security is regularly checking the proper functioning of our signaling devices, and if an irregularity is noticed, a penalty charge of 20.000 HUF is payable. The relevant government decree imposes a fire protection fine of 200.000 HUF -2.000.000 HUF based on disaster control in case of failure of the prescribed fire alarm equipment. The Renters of the accommodation unit are all concerned, since students residing there are collectively liable, so all must pay this fee.
  • If breaking the Act on the protection of non-smokers, a 5.000 HUF “health fine” may be imposed – locally and occasionally – or disciplinary proceedings may be initiated.
  • Renter shall compensate any caused damage on equipment of Student-Hostel.
  • Roommates have collective responsibility for the general condition of their room until the day of moving out.
  • Before moving out, any rented items for personal use shall be handed down and room equipment has to be accounted and signed by the caretaker of the building. The room has to be cleaned.
  • In special cases (a conference for example), rooms may be given over for hotel guests (max. twice in a semester) without disturbing studies and exam preparations. For those days, Renter will be compensated in the ratio of accommodation fee by the Student-Hostel. The Renter should be informed 15 days prior to the moving out.
  • The Student-Hostel can change the Renter’s dormitory place to another in the following cases:
    • places remained free after the moving-in period
    • places become vacant during the academic year
  1. This contract was created with a duration of a 10-month period (1 September – 30 June), which can be divided into 2 parts:
    1. part: 5 months for autumn semester (1 September – 31 January)

In autumn semester, Renter can indicate the intention of moving out in a written letter to dormitory@uni-sopron.hu until 15th December and check out until 31th December, got the deposit and accommodation fee of January back by Student-Hostel after checking out.

  1. part: 5 months for spring semester (1 February – 30 June)

In spring semester, Renter can indicate the intention of moving out in a written letter to
dormitory@uni-sopron.hu until 20th March and check out until 31th May, got the deposit and accommodation fee of June back by Student-Hostel after checking out.

  1. Renter have to pay the accommodation fee for the current semester in one amount (5 months accommodation fee), until the last day of the registration week.
  2. Payment for basic and additional services defined by the Senate of the University shall be completed on the Dormitory Reception until defined deadline.
  3. In case of unsuccessful payment until deadline, Renter pays late interest from the first day of delay. The late interest is rated to the actual basic interest of Magyar Nemzeti Bank. The late interest will be attached to demand note automatically.
  4. If Renter does not pay on time, the Student-Hostel will send a demand note with the payable amount by dormitory@uni-sopron.hu. If Renter does not pay for 30 days after deadline ends, Student-Hostel has the right to terminate the contract, civil litigation will be launched and Renter shall move out within 3 days.
  5. Tenant relationship of a non-paying Renter can be ceased after examination of social status only. If the reason of default is connected with the Renter’s or the family of Renter’s social relations or incomes and it can be proved, Renter has the right to delay once in a semester, as described at point 3.
  6. To sign this contract is obligatory before moving in to the Student-Hostel. Renter cannot have any arrears against the Student-Hostel (if Renter had a dormitory place here last year). In case of autumn semester completed payment process of accommodation fee (5 months’ fee in one amount) and deposit until 10th August are also necessary. In case of spring semester completed payment process of accommodation fee (5 months’ fee in one amount) and deposit until 10th January are also necessary.
  7. The coordinator of Student-Hostel against Renter can launch disciplinary process, if rules of Standing Orders, Policy or anything laid in this contract braked seriously or repeatedly by Renter. (For example causing damage to the Student-Hostel or roommates deliberately, having guests overnight without permission, redoing something in room without permission, handing over the entry card for somebody). Disciplinary process will be run down by the rules of Student-Hostel’s and University of Sopron’s Disciplinary Regulation.
  8. Keeping the rules of Policy are under control of institutional coordinator, caretaker of building, security guard, receptionist and members of Dormitory Council. These persons have the right to identificate students within territory of Student-Hostel.
  9. In any further case or question not laid in this contract see directives of Organizational and Operational Regulations of University of Sopron, year 2011. CCIV. Act on Higher Education, and Civil Code.

 

 

House rules

I. General rules

  1. Renters can only check in the room designated by the Dormitory. After checking-in, and signing the Long-Term Accommodation Contract, guests can occupy the designated room. They take over the financial responsibilities regarding the furniture and other equipment by checking and signing the inventory. This also applies for the keys of the room and for the entry card provided by the dormitory.
  2. During checkout, it is the Renters’ responsibility to leave the room in the condition it was when they moved in. The cost of additional cleaning work related to the rearranging of the furniture, leaving personal belongings in the rooms, or leaving the rooms unclean can subtracted from the Renters’ deposit. During checkout, the key of the room and the entry card should be left at the reception.
  3. Temporal relocation of equipment from community rooms is only possible after a written request and with the permission of the Deputy Director of the Student Hostel.
  4. Damages or malfunctions of any equipment or furniture should be immediately reported by the Renters.
  5. Dormitory fee applies for every Renter, stated by their Accommodation Contract. Dormitory deposit can be transferred back to the Renters, after a written request stating their transfer data and after making sure by the dormitory staff, that the rooms have no possible damages. We cannot guarantee to provide the deposit back in cash at the departure.
  6. Renters are required to send a written request (and wait for the permission of the Deputy Director) when they want to use community rooms, insider closed garden or fire places for events. Cooking and baking are exclusively possible in the commune kitchens.
  7. Consuming alcoholic drinks in the hall of Machatsek Gyula Student’s Hostel (VUK) is forbidden.
  8. In the premises of the Student’s Hostel, every Renter must adhere the general rules of fire-protection (e.g.: open fires in the building, devices related to fire hazards and manipulating the fire detectors are forbidden) and accident prevention protocol.
  9. The state of the rooms may be inspected by the dormitory staff (administrator, caretaker, Dormitory Committee member and building overseer) at any time.
  10. The usage or storage of any device, substance or object that possesses public safety hazard are forbidden.
  11. Any activity endangering the safety of oneself and others is forbidden.

II. Community behavioural rules

  1. The Renters of the Student’s Hostel are obliged to adhere the written and unwritten rules of community coexistence during the use of the Student’s Hostel. The volume of any equipment must be kept at such an extent that it does not interfere with the wellbeing of others. It is forbidden to engage in activities in the Student’s Hostel area that interferes with the tranquility of other guests and residents of dormitories.
  2. The building of the Student’s Hostel is equipped with several smoke detectors. Smoking inside is forbidden! It is only allowed at the designated areas.
  3. Manipulating the fire detectors are forbidden. The usage of any heating device, except the provided microwave oven, is forbidden in the rooms. These devices (e.g.: electric stove, mini grill, etc.) can only be used at the designated cooking areas.
  4. Keys and entry cards cannot be transferred. They can only be used by the person mentioned in the accommodation contract.
  5. Any modification in the room can only be done with the permission of the building owner. Maintenance and assembly work can only be performed by dormitory staff!
  6. Perishable food can only be stored in the fridge.
  7. Keeping clean of the living areas (not included the toilet, the hall and the shower areas) is the responsibilities of the gests. Cooking is not allowed in the rooms. No food residue shall be left in any part of the room. The sink cannot be used to dispose any leftover food.
  8. At the VUK building, bed cloth may be requested by the Renters.
  9. Waste or any unwanted item cannot be left in the hallways.
  10. Rapidly deteriorating waste or large waste can only be taken to the garbage container outside.
  11. Any accidents or infectious disease must be reported at the Reception immediately.
  12. All guests can receive visitors in their room from 7.30 am to 1.00 pm with the agreement of their roommates. Upon entry, the visitor must present a pictured ID on the Reception.
  13. Non-university-student visitors can stay one night at a time in a Guests room, by paying 1200 Ft/night, after providing a written acceptance by all of the inhabitants of said room.
  14. When leaving rooms, doors must be locked. Guests can keep the keys or leave it at the Reception. Keys cannot be given to another person to use.
  15. High-value, self-owned electrical devices (TV, radio, computer, fan, fridge, etc.) can only be used after a prior permission. The Student’s Hostel shall not be liable for damages resulting from equipment and operation.
  16. Animals kept in aquarium, terrarium or birds kept in cage may be permitted after a written request and written approval of roommates.
  17. The disabled entrances and access points must be kept free. Bicycles can only be stored at the designated places.

Against policy violators, disciplinary action may be initiated under the Student’s Hostel’s Discipline Code and the Accommodation Contract.

Universitas Fidelissima Kft.